Automated tax compliance
Lodgeflow applies jurisdiction-aware tax rates based on how your property is configured—so folios stay accurate without manual spreadsheets.
Lodgeflow Billing & Invoicing
Invoicing built for the business traveler.
Stop manually calculating taxes. Lodgeflow generates filing-ready receipts, automates tax breakdowns, and manages corporate folios in one click.
Compliance without the complexity. Professional, tax-compliant invoices your guests—and regulators—can trust.
Grand City Hotel & Suites
120 Market Street, Downtown
Tax ID: 12-3456789
Tax invoice / receipt
Serial: LF-2026-004892
Date: 18 Apr 2026
Bill to
Acme Global Corp.
Corporate travel · Folio #CR-8821
Stay
Deluxe King · 3 nights
Booking ref: LF-BK-339201
| Description | Amount |
|---|---|
| Room rate | $500 |
| Service charge (10%) | $50 |
| Taxes & fees | $41 |
| Amount due | $591 |
Filing-ready breakdown
Sample illustration · Amounts in USD ($).
Financial accuracy, without the spreadsheet
Corporate guests do not forgive sloppy receipts. Lodgeflow keeps every line item aligned with how you run the property—and how regulators expect to see it.
Corporate-ready folios
Split bills between Room and Extras (bar, laundry) or merge multiple rooms into one corporate master bill for company payouts.
Zero-error night audits
Every invoice reconciles with room management automatically. If it is on the bill, it is in your records.
Back-office power, front-desk simple
Everything finance needs to approve a payout—without chasing the night manager for screenshots.
Filing-ready receipts
Every receipt includes a unique serial number, your property tax ID, and a clear line-item breakdown corporate finance teams expect for expense approval.
Digital & physical flex
Send invoices instantly via email as a crisp PDF, or print from the dashboard to your front-desk thermal printer.
Recurring billing for long stays
For extended-stay or monthly guests, Lodgeflow automates recurring invoices so you never miss a payment cycle.
Deposit & credit note management
Handle security deposits and booking deposits cleanly. Issue refunds or credit notes that keep your accounting books balanced.
Know who owes you, at a glance
Track outstanding balances from corporate clients or travel agents. Set automated reminders for overdue folios and keep your hotel’s cash flow healthy.
- Master folios for corporates and agents with aging views.
- Scheduled reminders before due dates—no awkward phone tag.
- Payment links and status updates sent directly to finance contacts.
Tax liability reporting
Export monthly tax liability reports that turn filing month from a five-day headache into a five-minute export—with numbers that match every guest receipt.
Tax payable (period)$2,848
Local levies (period)$1,265
Illustrative totals in USD. Tie-out to invoices and folios in one click.
Ready to professionalize your hotel's billing?
Join independent hotels and short-stay operators on the waitlist to simplify billing with Lodgeflow.
Billing & Invoicing FAQ
Can I add my hotel’s logo and tax ID to the invoice?
Yes. Brand every PDF with your logo, property address, and tax registration details so corporate guests and auditors see a document that matches your registered business identity.
How does Lodgeflow handle tax for international guests?
Charges are categorized by guest type and service so tax treatment follows your policy and applicable rules. Travelers receive a clear, professional receipt with every line item explained for expense claims.
Can I issue a single invoice for a group booking?
Yes. Merge multiple rooms into one corporate master bill, or split by room and extras—so finance teams get exactly the structure their approval workflow requires.
Does the system support different tax rates for food vs. rooms?
Yes. Lodgeflow separates charge types (rooms, F&B, laundry, etc.) and applies the correct rates for each based on your property configuration.